QR Codes for Events: Badges, Tickets, and More

Events are a natural fit for QR codes. Here's how to use them effectively.

Check-In and Tickets

QR codes on tickets or confirmation emails allow fast check-in. Attendees scan at the door; staff verify instantly. Reduces lines and manual lookup. Most event platforms (Eventbrite, Meetup, etc.) provide ticket QR codes automatically.

Badges and Lanyards

Add a QR code to name badges or lanyards that links to:

• Attendee profile or LinkedIn
• Speaker bio and slides
• Session feedback form
• Event app or schedule

Makes networking and follow-up easier—scan to connect instead of swapping cards.

Session Materials

Place codes on session handouts, slides, or posters for:

• Download link for slides or resources
• Survey or feedback form
• Related content or further reading

Keeps the room tidy and gives attendees instant access to materials.

Sponsors and Exhibitors

Sponsor booths can use QR codes for:

• Lead capture (link to form or CRM)
• Product info or demos
• Coupons or special offers
• Social follow or newsletter signup

Best Practices

• Size: Badges need 0.75–1 inch; posters and signage can be larger
• Test: Scan codes at the intended distance before the event
• Backup: Have a short URL or manual process if scanners fail
• Privacy: If the code links to attendee data, ensure proper access controls

For simple, static codes (schedule, feedback form, sponsor link), a free QR code generator is all you need. Create one now.